Privacy Policy

Foxmont Talent Ltd ("Foxmont Talent", "we", "us" or "our") is a specialist recruitment business providing recruitment services to candidates and clients, with a focus on technology recruitment across the DACH region.

For the purposes of applicable data protection laws, Foxmont Talent Ltd is responsible for the personal data described in this Privacy Policy. Depending on the circumstances, applicable laws may include the UK General Data Protection Regulation ("UK GDPR"), the Data Protection Act 2018, the EU General Data Protection Regulation ("EU GDPR") and the Swiss Federal Act on Data Protection ("FADP").

This Privacy Policy explains how we collect, use, store and share personal data relating to candidates and prospective candidates.

We collect personal data that is reasonably necessary to provide our recruitment services. Depending on your circumstances and the stage of the recruitment process, this may include:

• –your name and contact details, including email address, telephone number and location;
• –your CV and information contained within it;
• –employment history, job titles, responsibilities and professional experience;
• –education, qualifications, certifications and professional memberships;
• –skills, technical experience and language capabilities;
• –salary, compensation and benefits information;
• –notice period, availability and work preferences;
• –preferred locations and working arrangements;
• –professional profiles and publicly available career information, such as LinkedIn;
• –information about roles you have applied for or been considered for;
• –interview notes, communications and information relating to your job search;
• –references and information provided by referees;
• –information relating to your right to work or eligibility for a particular role; and
• –other information you choose to provide to us in connection with your job search.

For certain roles, and only where relevant and lawful, we may also process additional information required for compliance, suitability checks or legal obligations.

This may include special category personal data or information relating to criminal convictions where this is genuinely necessary for a particular role and we have an appropriate lawful basis and any additional legal conditions required to process it.

We may collect personal data:

• –directly from you, including when you submit your CV, apply for a job, contact us by email, telephone, messaging service or social media, or otherwise communicate with us;
• –through the Foxmont Talent website and application forms;
• –from professional networking sites such as LinkedIn;
• –from job boards, CV databases and other recruitment platforms where you have made your information available to recruiters;
• –from publicly available professional sources, including corporate websites;
• –from clients, recruitment partners or other third parties involved in a recruitment process;
• –from referees or people who recommend or introduce you to us; and
• –through previous professional contact with you.

Where we obtain your personal data from a third party or publicly available source, we will handle it in accordance with applicable data protection law and provide relevant privacy information where required.

We may use your personal data to:

• –provide recruitment services to you;
• –identify and contact you about potential job opportunities;
• –assess your skills, experience, qualifications and suitability for particular roles;
• –match your profile with current and future opportunities;
• –manage job applications and recruitment processes;
• –communicate with you about your job search;
• –prepare and, where appropriate, share your profile or CV with prospective employers;
• –arrange interviews and manage feedback;
• –maintain records of our relationship and communications with you;
• –improve the accuracy and quality of our candidate database;
• –verify information where necessary and lawful;
• –comply with legal, regulatory and contractual obligations;
• –protect our business, systems and legal rights;
• –establish, exercise or defend legal claims; and
• –improve and administer our recruitment services.

We may also contact you about future opportunities that we reasonably believe may be relevant to your professional background and career interests.

We will not sell your personal data.

Depending on the circumstances and the applicable law, we may process your personal data on one or more of the following bases:

Legitimate interests. As a recruitment business, we have a legitimate interest in identifying potential candidates, maintaining professional relationships, matching candidates with opportunities, providing recruitment services and operating and developing our business.

Before relying on legitimate interests, we consider whether the processing is necessary and proportionate and whether your rights and interests override our interests.

Steps taken at your request before entering into a contract, or performance of a contract. This may apply where you ask us to represent you, apply for a particular role or enter into another contractual relationship with us.

Legal obligation. We may process information where necessary to comply with legal or regulatory requirements.

Consent. In limited circumstances, we may ask for your consent for a specific purpose. Where we rely on consent, you may withdraw it at any time.

Where we process special category personal data or criminal offence data, we will only do so where permitted by law and where any additional legal conditions and safeguards are satisfied.

Where necessary for the purposes described in this Privacy Policy, we may share your personal data with:

• –prospective employers and clients with relevant vacancies;
• –hiring managers and other authorised individuals involved in a recruitment process;
• –recruitment partners, intermediaries and compliance partners involved in arranging or supporting a placement;
• –technology and service providers that support our business, including our recruitment CRM, email, cloud hosting and other business systems;
• –professional advisers such as accountants, lawyers and insurers;
• –organisations carrying out lawful background, reference, qualification or compliance checks where relevant to a role;
• –regulators, courts, law-enforcement bodies or other authorities where required by law; and
• –another organisation in connection with a genuine merger, acquisition, restructuring or sale of all or part of our business.

We expect service providers acting on our behalf to process personal data only for appropriate purposes and to apply suitable security and confidentiality measures.

We will not ordinarily send your CV or identifiable candidate profile to a prospective employer without first discussing the relevant opportunity with you.

Foxmont Talent is based in the United Kingdom and recruits across the DACH region. As a result, your personal data may be shared with clients, recruitment partners or service providers located outside the country in which you are based.

Where an international transfer is subject to data protection restrictions, we will take appropriate steps required by applicable law. Depending on the destination and circumstances, these may include relying on an adequacy decision or regulation, appropriate contractual safeguards or another lawful transfer mechanism.

We may use technology-assisted tools, including artificial intelligence, to support limited administrative and recruitment activities. These may include:

• –organising or summarising candidate information;
• –identifying information within CVs and professional profiles;
• –supporting searches for potentially relevant candidates;
• –drafting or improving communications; and
• –supporting other administrative recruitment tasks.

These tools support our work; they do not replace professional judgement.

Foxmont Talent does not make decisions that have legal or similarly significant effects on candidates based solely on automated processing. Human judgement and review remain part of our recruitment process.

If our use of artificial intelligence or automated processing materially changes, we will review our practices and update this Privacy Policy where appropriate.

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including providing recruitment services, maintaining appropriate business records and complying with legal, regulatory, accounting and reporting obligations.

When deciding how long to retain personal data, we consider:

• –the nature of our relationship and our last meaningful contact with you;
• –whether your experience and career interests may remain relevant to future opportunities;
• –the amount, nature and sensitivity of the information;
• –the purposes for which the information is used;
• –legal, contractual and regulatory requirements;
• –limitation periods and the possibility of legal claims;
• –whether you have asked us to delete or restrict use of your information; and
• –whether continued retention remains necessary and proportionate.

We periodically review the personal data we hold and will delete, anonymise or otherwise securely dispose of information when it is no longer reasonably required.

You may ask us at any time to delete your personal data. We will consider and respond to the request in accordance with applicable law.

We take appropriate technical and organisational measures designed to protect personal data against accidental or unlawful loss, misuse, alteration, unauthorised access or disclosure.

Access to personal data is limited to those who have a legitimate need to use it. Service providers processing personal data on our behalf are expected to apply appropriate security and confidentiality measures.

No method of transmitting or storing information is completely secure, but we take reasonable steps appropriate to the nature of the information and the risks involved.

Depending on the circumstances and applicable law, you may have the right to:

• –be informed about how your personal data is used;
• –request access to your personal data;
• –request correction of inaccurate or incomplete personal data;
• –request deletion of your personal data;
• –request restriction of processing;
• –object to certain processing;
• –request transfer of certain personal data in a portable format;
• –withdraw consent where we rely on consent; and
• –raise a complaint with a competent data protection authority.

These rights are not absolute and may be subject to legal conditions or exceptions.

We may need to ask for information to verify your identity before acting on a request.

We will not normally charge a fee for exercising your rights, although applicable law may permit us to charge a reasonable fee or refuse to act in certain circumstances, such as where a request is manifestly unfounded or excessive.

Please let us know if your personal data changes or if you believe the information we hold about you is inaccurate.

We may also update professional information from appropriate sources where this is lawful and reasonably necessary to keep our records relevant and accurate.

We may update this Privacy Policy from time to time to reflect changes in our services, technology, business practices or legal obligations.

The latest version will be published on our website with the date of the most recent update.

If you have questions about this Privacy Policy, wish to exercise your data protection rights or have concerns about how we use your personal data, please contact:

Foxmont Talent Ltd Email: [email protected]

You may also have the right to raise a complaint with the data protection authority that is competent in your circumstances. This may include the UK Information Commissioner's Office or another competent authority in the country where you live or work.